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Commenting and collaborating on reports

Commenting and collaborating on reports in Power BI facilitates communication and collaboration among team members, enabling them to discuss insights, provide feedback, and make data-driven decisions together. Here's how commenting and collaboration work in Power BI:


1. Comments:

  1. Report Page Comments:

    • Users can leave comments directly on specific report pages to discuss insights or ask questions about specific visualizations.
    • To add a comment, users can click on the comment icon next to a visualization and enter their comment in the comment box.

  2. Filter and Slicer Comments:

    • Users can leave comments on filters and slicers to provide context or explain the purpose of certain filters.
    • Comments on filters and slicers help users understand how data is filtered and interpreted in the report.

  3. Mentioning Users:

    • Users can mention other users in comments by typing "@" followed by their username.
    • Mentioned users receive notifications and can easily navigate to the relevant comment to respond.

  4. Attachments:

    • Users can attach files, images, or documents to comments to provide additional context or supporting evidence.
    • Attachments help enrich discussions and provide additional information related to the data.

2. Collaboration:

  1. Workspaces:

    • Users collaborate on reports and dashboards within shared workspaces in Power BI.
    • Workspaces serve as collaborative spaces where users can create, edit, and publish reports together.

  2. Content Sharing:

    • Users can share reports and dashboards with specific colleagues or groups by sharing links or granting access to shared workspaces.
    • Shared content allows team members to access and collaborate on the same reports and dashboards.

  3. Version History:

    • Power BI maintains a version history for reports and dashboards, allowing users to track changes and revert to previous versions if needed.
    • Version history ensures that users can collaborate safely without the risk of losing work or making unintended changes.

  4. Publish to Web:

    • Users can publish reports to the web to share them with external stakeholders, clients, or partners.
    • Publishing to the web allows users to collaborate with external parties and gather feedback from a wider audience.

3. Power BI Service:

  1. Web Interface:

    • Users can access and collaborate on reports directly through the Power BI Service web interface.
    • The web interface provides access to commenting, sharing, and collaboration features for reports and dashboards.

  2. Mobile App:

    • Users can access and collaborate on reports using the Power BI mobile app.
    • The mobile app provides a convenient way to view, comment on, and share reports on the go.

By leveraging commenting and collaboration features in Power BI, teams can work together more effectively, share insights, and make informed decisions based on data-driven discussions and feedback.

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